How do I reserve a group booking over the phone?

How do I reserve a group booking over the phone?


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Information You Need Before Calling

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Steps to Reserve a Group Booking Over the Phone

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Step 3: Request Fare Quotes

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Advantages of Group Booking Over the Phone

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Tips for a Smooth Group Booking

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  3. Ask About Seating Arrangements: Many groups prefer sitting together. Request this during the call.
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Common Scenarios for Group Reservations

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Payment and Confirmation Process

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Final Checklist Before Travel

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